Year-end evaluation

Deadlines and procedures for admission to the next PhD year and to the final exam

Procedure Overview

Phases

1. Evaluation phase

You are required to submit the Annual Report and the Academic Requirements Record and present your research project to the curriculum Committee. This is the phase in which you are actively involved in the assessment process.

N.B. Presentation requirements may vary depending on your curriculum, and you may not be required to give a presentation every year. You will receive specific instructions from your Curriculum Advisor.

2. Formal admission phase

The PhD Board reviews the documentation and evaluations submitted by the Committee and you, verifies that any academic requirements for the relevant year of the PhD programme have been fulfilled, and decides whether you are admitted to the following year / to the final exam. You are not required to attend this phase.

Deadlines for the 2026/2027 academic year

The document below provides the schedule of activities and deadlines for the year-end evaluation. It covers Cycle 39, including PhD students granted a three- or six-month extension, and Cycles 40 and 41.

Download the 2026/2027 Schedule (PDF) in Italian

Download the 2026/2027 Schedule (PDF) in English

When the Procedure Starts

The year-end evaluation procedure is launched several weeks before the deadlines listed in the Schedule. You will receive an email from the Department Administration informing you that the procedure has started and providing the relevant instructions.

Reports and Research Presentation

Annual Report and Academic Requirements Record

You must complete the Annual Report on research activities and the Academic Requirements Record using the templates provided by the PhD Programme.

Research Presentation (if required)

You must present your research project to the Curriculum Committee.

Your Curriculum Advisor will share the detailed presentation schedule and instructions a few days before the beginning of the presentation period indicated in the schedule provided in the first section.

The presentation takes place in personIf you have any difficulty attending in person, please contact your Curriculum Advisor.

After Admission

PhD Students admitted to the following year

You must follow the instructions on tuition fee payment and annual enrolment published on the dedicated UNIBO webpage.

 

PhD Students admitted to the final exam

You must follow the instructions on the application to the final examination, thesis submission and related deadlines published on the dedicated UNIBO webpage.

 

 

Please read the relevant information carefully and use the contact box if you have any questions or need clarification. 

Info per Supervisor

in italiano

Requisiti generali

Per ciascun dottorando o dottoranda, i e le supervisor devono:

  • validare nell'applicativo Dottorati il documento caricato contenente la Relazione annuale e il Prospetto dei requisiti;
  • dal 40° ciclo, validare nell’applicativo Dottorati le richieste di riconoscimento dei crediti dottorali presentate.

Requisiti aggiuntivi per l’ammissione all’esame finale

Ai fini dell’ammissione all’esame finale, i e le supervisor devono inoltre indicare i nominativi e gli indirizzi e-mail dei valutatori esterni proposti per ciascuna tesi di dottorato.

Sono inoltre invitati a collaborare coi referenti di curriculum alla proposta dei membri della Commissione giudicatrice dell'esame finale.

Come validare il documento contenente la Relazione annuale e il Prospetto dei requisiti

Dopo aver effettuato l’accesso all’applicativo Dottorati:

  1. selezionare «Libretti» nel menu a sinistra e scegliere il ciclo di riferimento dal menu a tendina;
  2. accanto al nome del dottorando o della dottoranda, cliccare sul pulsante blu con l’icona della matita, sulla destra;
  3. se il documento è stato caricato, cliccare sul secondo pulsante blu con l’icona della matita che compare sulla destra;
  4. inserire una breve nota e cliccare su «Salva e chiudi».