Year-end evaluation

Deadlines and procedures for admission to the next PhD year and to the final exam

Procedure Overview

Phases

1. Evaluation phase

You are required to submit the Annual Report and present your research project to a Committee appointed by the Coordinator. This is the phase in which you are actively involved in the assessment process.

N.B. The research presentation is required only for PhD Students in their second and third years.

2. Formal admission phase

The PhD Board reviews the documentation and evaluations submitted by your supervisor, the Committee and you, verifies that any academic requirements for the relevant year of the PhD programme have been fulfilled, and decides whether you are admitted to the following year / to the final exam. You are not required to attend this phase.

Deadlines for the 2026/2027 academic year

The document below provides the schedule of activities and deadlines for the year-end evaluation. It covers Cycle 39, including PhD students granted a three- or six-month extension, and Cycles 40 and 41.

Download the 2026/2027 Schedule (PDF) in Italian

Download the 2026/2027 Schedule (PDF) in English

When the Procedure Starts

The year-end evaluation procedure is launched several weeks before the deadlines listed in the Schedule. You will receive an email from the Department Administration informing you that the procedure has started and providing the relevant instructions.

Annual Report and Research Presentation

Annual Report

You must complete the Annual Report on research activities using the template provided by the PhD Programme.

Research Presentation (only for 2nd and 3rd-year Students)

You must present your research project to a Committee appointed by the Coordinator and composed of two or three professors. The detailed presentation schedule will be shared a few days before the beginning of the presentation period indicated in the schedule provided in the first section. Presentations usually take place online.

Please plan for a 15-minute presentation followed by 10 minutes of Q&A. Briefly summarize the work carried out in previous years and focus primarily on the work completed during the year.

After Admission

PhD Students admitted to the following year

You must follow the instructions on tuition fee payment and annual enrolment published on the dedicated UNIBO webpage.

 

PhD Students admitted to the final exam

You must follow the instructions on the application to the final examination, thesis submission and related deadlines published on the dedicated UNIBO webpage.

 

 

Please read the relevant information carefully and use the contact box if you have any questions or need clarification. 

Info per Supervisor

in italiano

Requisiti generali

Per ciascun dottorando o dottoranda, i e le supervisor devono:

  • compilare il modulo «Giudizio del/della supervisor», il cui link d'accesso sarà condiviso via mail;
  • validare nell'applicativo Dottorati la Relazione annuale caricata;
  • dal 40° ciclo, validare nell’applicativo Dottorati le richieste di riconoscimento dei crediti dottorali presentate.

Requisiti aggiuntivi per l’ammissione all’esame finale

Ai fini dell’ammissione all’esame finale, i e le supervisor devono inoltre:

  • indicare i nominativi e gli indirizzi e-mail dei valutatori esterni proposti per ciascuna tesi di dottorato;
  • indicare i nominativi dei componenti proposti per la Commissione giudicatrice dell’esame finale.

Come validare la Relazione annuale

Dopo aver effettuato l’accesso all’applicativo Dottorati:

  1. selezionare «Libretti» nel menu a sinistra e scegliere il ciclo di riferimento dal menu a tendina;
  2. accanto al nome del dottorando o della dottoranda, cliccare sul pulsante blu con l’icona della matita, sulla destra;
  3. se la Relazione annuale è stata caricata, cliccare sul secondo pulsante blu con l’icona della matita che compare sulla destra;
  4. inserire una breve nota e cliccare su «Salva e chiudi».