FAQ

Yes, you are entitled to a 50% increase in your PhD scholarship, guaranteed for a period of up to 180 days abroad. For longer periods, you may apply for Erasmus Plus or Marco Polo grants.
Scholarships awarded through the Marco Polo program are incompatible with mobility grants funded by other institutions if they are intended to cover the same period of stay abroad, even for a different purpose.
However, they can be combined with the increase in the PhD scholarship for activities abroad provided for by current PhD regulations up to the maximum amount awarded.

The additional budget of 10% of the scholarship amount, available to PhD students from the first year of their PhD program, can be used to refund travel expenses and purchase non-inventory consumables, subject to authorization by the PhD program coordinator. The three-year budget can be used until the PhD degree is obtained. Requests to use the 10% budget must be submitted to the PhD program coordinator, copying in the supervisor and co-supervisor, as well as the administrative contacts indicated in the PhD student handbook.

The following are considered compatible UNPAID activities: attendance at Specialization Schools, Master's Programs, Residencies, supplementary teaching activities (max 40 hours/year), etc.
The forms can be found in the “Forms and templates for PhD students” folder in the Veterinary Science PhD Teams folder.

PROCEDURE:
1. Upload the filled out and signed form to your personal Teams folder;
2. Send a request email to: dimevet.dottorato@unibo.it, copying your supervisor and co-supervisors;
3. Authorization from the Board is required. If urgent approval is needed, it will be ratified at the next FacultyBoard meeting.

Requests must be renewed, if necessary, before the start of each academic year (October).

For compatible paid activities only, you must submit your request in the PhD students application https://dottorandi.unibo.it/ (in the “Compatible Activities” tab).

Requests must be renewed, if necessary, before the start of each academic year (October).

In addition to the application form for compatible activities, the PhD supervisor must first certify to the coordinator and the teaching staff that the two programs are compatible, detailing the activities planned for the residency program.
Further details can be found in the PhD Student Handbook on the Veterinary Science PhD Teams channel.

The mandatory courses on Workplace Safety are Modules 1 and 2, available on the UniBO E-learning platform, which Ph.D. students must register for by themselves, and Module 3, organized internally by DIMEVET, for which PhD students will be notified by email.
PhD students are also required to complete the SIER form (Individual Risk Exposure Form) relating to exposure to risks associated with their work. The form must be completed within one week of starting work.

If necessary, please contact the local safety officer, Dr. Laura Gallina (dipscmedvet.sicurezza@unibo.it), for any questions regarding safety.

• UniBO E-learning Platform
• SIER Form

By the 39th cycle, doctoral students must have at least two publications in ISI/SCOPUS/PubMed indexed journals in the three years, otherwise they will be excluded from the final doctoral exam. Doctoral students must also spend at least 4 months abroad during the three years of the course (6 months for certain types of positions).
From the 40th cycle onwards, three publications are required and six months must be spent at institutions outside UniBO, at least four of which must be abroad.

The templates will be available in the “Forms and templates for PhD students” folder in the Veterinary Science PhD Teams channel and/or sent by email well in advance.
Reports must be uploaded to the PhD student’s personal folder by the date indicated by the Coordinator in a specific communication.

For insurance reasons, it is necessary to request authorization from the Board and the Director for any type of business trip outside Unibo, even for a single day and even if no refund of expenses is provided.
First, at least 10 working days before the trip, the PhD student must fill out this form to request authorization from the Board: https://forms.office.com/e/ySBe8BBH1g
Exceptionally, if it is not possible to meet the required deadlines due to research/service needs, the urgency must be reported by personal email to the Coordinator.
Once the response has been received from the Coordinator, the PhD student must also fill out the request on U-Web Missioni, entering the following phrase in the Notes field: “Authorized by the Coordinator of the PhD Program in Veterinary Sciences on [indicate the date of the Coordinator's response to the Forms form].”
If refund of expenses is expected, the owner and exact name of the funds (acronym) must be indicated on Missioni web, to be requested in advance from the administration at benedetta.dagostino@unibo.it and monica.mengoli@unibo.it (always copying in your Supervisor).
Once the trip is over, in order to obtain reimbursement of expenses, it will be necessary to upload PDF scans of all documents (tax receipts, receipts, certificate of participation, etc.) to U-Web Missioni.

Please note that membership fees are non-refundable.

• Authorization request form
• U-Web Missioni App

From the 40th cycle onwards, it is compulsory to carry out a research period in Italian institutions outside Unibo.

- The period must be at least 2 months over the three years;
- They can be carried out abroad, adding them to the 4 compulsory months;
- Several short periods can be added together;
- There is no increase in the scholarship amount.
For some types of positions (PNRRs), the period required at the institution is 6 months.

PROCEDURE:
1. Upload the letter of acceptance from the institution to your personal Teams folder;
2. Send a request email to: dimevet.dottorato@unibo.it, copying in your supervisor and co-supervisors;
3. Any urgent approval by the Coordinator must be ratified at the first available Board meeting (the exact date will be communicated);
4. Once approval has been received, fill in the mission in the U-Web application (the Forms module is not necessary).